The European Policy Center (EPC) is looking for two collaborative, adaptable and stress-resilient interns to join its Communication and Events Team. Although the role gives insights into the work of the entire organisation and how a think tank works, it does not entail policy research. Instead, it focuses on event logistics, from clearing up the EPC kitchen & event spaces to printing name plates, as well as greeting speakers. The six-month traineeship (extendable to one year) will also include EPC’s move and set-up of a new office and event spaces. 

The primary role is to support the preparation and implementation of around 10 on-line, hybrid and in-person events per week (both internal and external). In ongoing cooperation with and support of EPC’s seven Programmes/teams of (research) analysts, tasks include (but are not limited to): 

Event logistics and communication:

• Creating event invitations with a (Canva) template
• Sending invitations, and a weekly events newsletter, using a central contact database and a mailing tool 
• Setting up the two event spaces (chairs, tables, AV equipment), including coffee preparation
• Ensuring the smooth running of all events, including the use of on- and off-line audio-visual tools and equipment
• Managing on-line and in-person event registrations.

 

Collaborating with the wider EPC Operations and Programme teams: 

• Procurement tasks for the purchase of event and office supplies and services, e.g. EPC-branded material, IT and audio-visual tools & equipment, catering and other hospitality services, as well as travel and accommodation    
• Effective project management and support tasks to ensure smooth workflows across the entire organisation 
• Ad hoc tasks as requested by the Event Executive and both the Operations and Communication Team leads, and their team members. 

 

Qualifications, Skills and Values:

• Higher education degree or diploma in horeca/hospitality, event management or similar preferred 
• Native or excellent level of English, with good editing & writing skills and an eye for detail 
• Proficiency in the use of Zoom & Teams video meetings is essential; experience with audio-visual equipment & IT skills are an important asset
• Proficient in MS Office; experience with web content management, design software (e.g. Photoshop, InDesign) and mailing tools (Sarbacon)
• Experience with AI support for event logistics, data collection, communication or other tasks
• Strong interest in current affairs, both European and global, is an asset
• Commitment to EPC Values and contributing to the well-being of the organisation.  

 

Interested candidates who meet the above requirements should send a short motivation letter together with a CV, and an official/signed reference from a previous employer or academic supervisor to Emma Woodford, EPC Chief Operating Office (COO): cv@epc.eu . 

All documents must be named with the YOUR NAME+TYPE (CV, Motivation Letter&Reference) and  C&EASS.

These positions will be recruited under the Convention Immersion Professionelle (CIP) with a stipend of € 1175 per month.

DEADLINE FOR APPLICATIONS: 22:00 CET, Sunday, 26 July, 2026

We receive 500+ applications for assistant positions, and will only contact the candidates shortlisted for an interview. Thank you for your understanding and for your interest in this vacancy. If you have not heard from us by mid-August, we encourage you to apply again when a new opportunity arises. 

The EPC is an equal opportunities employer. We value diversity and particularly encourage applicants from sectors of society that are not well represented in the organisation. 

A note on the use of AI in applications: 

We recognise that AI has become a useful tool to help candidates process applications. It can however exaggerate or fabricate qualifications, and misrepresent achievements. Copying AI-generated content verbatim can lead to plagiarism concerns and will make your application appear generic and impersonal.  

We want to hear about the real you, and appreciate candidates who bring originality and a human touch to their applications. Your CV should always be an honest representation of your skills and career history. In the interests of transparency, please indicate if and how you used AI in your application.   

Please note that we will ask successful candidates to provide the contact details of several additional references.

The EPC is an equal opportunities organisation. We value diversity and particularly encourage applicants from sectors of society that are not well represented in Brussels think tanks, Brussels-based civil society or European policy making.